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Research

Applying for Grants

All grants at William & Mary flow through the Office of Sponsored Programs (OSP). That office provides pre- and post-award services to faculty and staff and facilitates the pursuit of external funding.

Know your OSP Admin

[[hpower,Heather Power]]: Applied Science, Data Science
[[jkgregory,Jim Gregory]]: Physics, JLAB
[[eamont,Liz Montalvo]]: Computer Science

Proposal Development

A proposal is a formal document for a specific project, research or initiative submitted to an outside entity, whether there is funding attached or not. This is true regardless of whether William & Mary will be the prime recipient of the award or a sub-recipient. It is important to keep this in mind when agreeing to participate as a sub-recipient on an award because only proposals that have been approved by an Authorized Official may be considered binding commitments. It is important to remain up to date on current processes and policies for managing sponsored programs at William & Mary. Review OSP's routing process for federal or foundation research grant applications to better understand the process and timeline for applying for grants.

If you are new to sponsored research, we recommend you watch the New PI Training – Proposal Preparation which can be found by searching "OSP" in Cornerstone.

Once a researcher has identified a potential sponsor for research in his or her area, there are three steps to having a proposal considered for funding.

Step 1: Notify

  • Contact your OSP Administrator as soon as you know you are planning to submit a grant proposal to give them your deadline for submission and a link to the award announcement.
  • Submit the electronic Route and Review Form.

Step 2: Plan

  • Use the Grant Proposal Submission Guidance & Timeline (pdf) to help schedule a work plan for submitting a grant proposal.
  • To reduce stress for everyone, (including you!), aim for a complete submission of all grant materials, along with the routing form, to OSP no later than five business days before the sponsor's deadline. This allows OSP to coordinate with appropriate Deans, Chairs, compliance committees and the Vice Provost for Research to confirm availability of resources such as cost share, facilities, student housing, etc.
  • Review OSP's Tools & References which will help to develop a proposal budget, determine sub-recipient relationships and other important proposal components.

Step 3: Submit

  • Most, but not all, sponsors require that a proposal be submitted by the Office of Sponsored Programs. Those that do not require OSP submission require OSP review and approval to submit.

Questions?

[[chjezek,Contact Hayley Janak
]]
Associate Dean for Finance and Administration
School of Computing, Data Sciences & Physics